Here Is How To Permanently Fix Outlook Meeting Issues

Outlook is one of the best email client programs especially for businesses and has been one of the most important utilities of Microsoft’s popular Office suite. However, Outlook Meeting comes with its share of issues.

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Its meetings feature helps you organize and manage important meetings easily by automating tasks like sending invitations and issuing reminders.

As a result, Outlook’s Meeting component is immensely popular and closely rivals its emailing feature. But it is not without its faults some of which can frustrate your efforts to get the best from the application.

Here are some of Outlook’s Meeting issues and how to resolve them:

Outlook Meeting not showing in calendar
Outlook Meeting not sending invites
Updating the Outlook app on Android/iOS
Outlook Meeting won’t open/cancel/delete invites
Outlook Meeting attachment won’t open

Solutions to fix Outlook Meeting errors and bugs

Outlook Meeting Not Showing In Calendar

You will need to modify the way Outlook displays the meeting features if outlook meetings feature fail to show on the calendar after creating a meeting. Here is how:

Fix 1: Select the Calendars Category (Outlook 2010 Going up)

First, the scheduled meetings only show if the calendar’s category has been selected on the program’s left side.

Then, you may have to choose the correct view (Day/work week/month) depending on the schedule of meetings that you want to view.

Go to fix 2 if the categories are not visible.

— RELATED: Best Windows 10 Email Clients and Apps to Use

Fix 2: Reset The Calendar View (Outlook 2010 Going up)

A custom view can also ‘hide’ your meetings after setup so you should try to restore the ‘factory’ view for the calendars folder.

Steps to follow:

Open outlook
Click the calendar tab (on the left bottom side)
Open the View tab
Click the view settings option
Now click Reset Current View
Press ok and check to see if the previously missing outlook meetings now show.

Outlook meeting not sending invites

According to Microsoft, this issue of outlook meeting not sending invites has already been solved in the most recent versions of outlook.

Those still using older outlook programs are also in luck since several fixes work. Here they are (For outlook 2007 and other legacy outlook versions):

Fix 1: Create Meetings Directly

Creating a meeting directly from the program will send invitations to your intended contacts promptly. Similarly, the easiest way to invite new guests is by adding them (their addresses) as recipients of the meeting notifications rather than by clicking invite/forward.

— RELATED: 10 best online scheduling tools to keep your agenda organized

Fix 2: Update the Meetings Tool

Updating your Microsoft outlook program can also help to permanently get rid of this problem.

—READ ALSO: 6 best calendar apps for Windows 10 users

Steps (office 2010):

Open outlook.
Click file.
Select help.
Click Check for updates/Install updates
Confirm the installation to complete the process.

For Outlook 2013 (and above):

Open outlook.
Click File then Office Account.
Log in (if you had logged out) and look for the “Update Options” button under the prominent Product Information area.
Click apply updates under the “Update Options” button. Wait for the system to complete updating.

Enabling Microsoft’s automatic updates to include Microsoft outlook make your work easier as the program will be continuously updating without your intervention.

Here is how:

Open Windows Control Panel/settings.
Click System and Security
Select Windows Update
Click Change Settings
Select the option Give me the updates for other Microsoft’s products when updating Windows.

Fix 3: Recreate The Meeting

If you are yet to succeed, you can attempt to recreate the meeting using the normal steps on the calendar.

Outlook Meeting won’t open/cancel/delete invites

It’s important to cancel meetings previously created in Outlook to allow those invited to reallocate that time for other business.

But sometimes Outlook behaves as if it’s in freeze mode and will neither cancel nor open the meeting for cancellation.

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Expert tip:

Fix 1: Log Into Your Account Using OWA (Outlook Web Access)/Office 365 portal

For some reason, the option to cancel a meeting works when you are logged into your account using your Outlook Web Access/office 365 portal details.

Log in there by going to the link you usually use.
Go to the calendar.
Locate the meeting event from the screen.
Right-click and press cancel.

Important: Users are only able to cancel meetings in which they are registered as organizers so ensure you’re the meeting organizer.

Sometimes the error is because of lingering Outlook performance/Sync issues. In this case, you should log out of your current Microsoft Outlook session then login again.

This refreshes your outlook session and could allow you to cancel a meeting.

— RELATED: 9 best collaboration software and project management tools to use

Fix 3: Disable All Adds-in

The issue of This meeting may be a result of a conflict with any of the installed Outlook adds-in. Try to disable all adds-in as explained below to see if you will succeed.

Launch outlook.
Go to the file.
Click options.
Then click adds-in.
Under “COM Add-Ins” click go.
Uncheck the box against the add-in you are no longer using.
Click OK.
Restart Outlook.

Outlook Meeting attachment won’t open

In certain instances, your Outlook account may refuse to open attachments from a phone (Android and Apple) or PCs despite being correctly set up.

Now, this problem could have several root causes and has even sucked in Microsoft in an attempt to get a permanent resolution. We suggest you try these ideas.

Fix 1: Update Outlook

As I mentioned, Microsoft got involved in this issue and has released an update to address the same. So try to update your Outlook version as follows:

Go to the Microsoft Update Center.
Choose your Windows edition (Windows 7/8/8.1/10).
Follow the instructions to automatically download and update your Outlook version. For instance, for Windows 7, Click install office updates as highlighted.

Then, those using older Outlook releases such as MS Outlook 2013 will need to further modify the registry for attachments made in the latest Outlook versions such as Outlook 2016 to open. Here is how:

Back up the registry first
Close all Microsoft Office programs.
Start the Registry Editor:
For Windows 10, click Start, and type regedit in the provided Search Windows Be sure to select regedit from the search results.
For Windows 8 and Windows 8.1, move the mouse pointer to the screens upper-right corner then select Again enter regedit in the search box and finally select regedit in the results.
In Windows 7 and Windows Vista, click Start then type regedit in the window Search programs and files. Select regedit.exe in the results.
Locate and select the HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Options\Calendar registry subkey.
Point to New On the registry Edit menu and then choose DWORD Value.
Type “AllowHTMLCalendarContent” then press Enter.
Now right-click the AllowHTMLCalendarContent key and select Modify.
In the provided Value data box, enter 1 then select OK.
Close the Registry Editor.
Try to open the meeting attachment.

— RELATED: 5 best calendar apps for Windows 10 users

For Windows 10, click Start, and type regedit in the provided Search Windows Be sure to select regedit from the search results.
For Windows 8 and Windows 8.1, move the mouse pointer to the screens upper-right corner then select Again enter regedit in the search box and finally select regedit in the results.
In Windows 7 and Windows Vista, click Start then type regedit in the window Search programs and files. Select regedit.exe in the results.

Updating the Outlook app on Android/iOS

Microsoft also made an update to cater for the users unable to open attachments from the Outlook app on Android/iOS.

To update:

Head over to Google Play store from the phone.
Download the latest Microsoft Outlook or click update.

Fix 2: Log Out Of Outlook

An easier fix is to log out of the current Outlook session and then come back in.

On the same note, sometimes restarting Outlook helps so attempt this if you are not yet successful.

Fix 3: Change Microsoft Trust Center Settings

For some outlook editions including Outlook 2016, the fault is with wrong trust center settings.

You thus need to edit the Trust center settings for all Microsoft products you typically use to open your outlook meeting attachments including Microsoft Word and Excel:

Open outlook.
Go to File.
Click Options.
Select Trust Center.
Now click the Trust Center Settings tab.
Locate the Protected View option and do the following:
Uncheck the option Enabled Protected View for files originating from the internet
Check the option Enabled Protected View for files located in potentially unsafe locations
Uncheck the option Enabled Protected View for Outlook attachments

Fix 4: Ensure the relevant opening programs have been installed

The applicable attachment opening application needs to be available on your computer to access any attached files. For example, a PDF attachment won’t open if a relevant PDF reader is not installed.

Users thus need to confirm that the required file opening programs exist in their PCs.

Solutions to fix Outlook Meeting errors and bugs#

Outlook Meeting Not Showing In Calendar#

Fix 1: Select the Calendars Category (Outlook 2010 Going up)#

Fix 2: Reset The Calendar View (Outlook 2010 Going up)#

Outlook meeting not sending invites#

Fix 1: Create Meetings Directly#

Fix 2: Update the Meetings Tool#

For Outlook 2013 (and above):#

Fix 3: Recreate The Meeting#

Outlook Meeting won’t open/cancel/delete invites#

Fix 1: Log Into Your Account Using OWA (Outlook Web Access)/Office 365 portal#

Fix 2: Log Out Of Outlook Then Login#

Fix 3: Disable All Adds-in#

Outlook Meeting attachment won’t open#

Fix 1: Update Outlook#

Updating the Outlook app on Android/iOS#

Fix 2: Log Out Of Outlook#

Fix 3: Change Microsoft Trust Center Settings#

Fix 4: Ensure the relevant opening programs have been installed#